1. Pick up the “Town of Nantucket Special Event Application For Events Under 250 Participants” from the Town Administrator’s office (n.b., you will need a signature from the Town Administrator or her representative, but only after you have completed all of the other requirements (see below).
2. Complete the cover page, indicating who you are, what you want to do, when you want to do it, and where you will be doing it. If it is a race or walk, a map is required.
3. Obtain signatures from:
the Police Department (ask for Lt. MacVicar — if a police detail is necessary the rate is $45.00 an hour with 4 and 8 hour minimums plus 11% Town fees.);
the Fire Department (to determine whether EMTs will be needed);
the Finance Department (usually events are sponsored by non-profits that have to provide an Insurance Liability Certificate — in this case, each participant will need to sign in and acknowledge a Hold Harmless Agreement with the Town);
the Health Department (to let them know if food will be served, and so they can decided if portable toilets are necessary);
the Building Department (checking to see if any tents or structures are to be erected);
the Department of Public Works (to arrange for any closing or partial blocking of public ways);
and finally back to Town Administration for the final consent (there is also a $20 fee for the application, which was kindly waived in this instance).
